Equity Award - Other configurations - Surrender Window Configuration

Equity Award - Other configurations - Surrender Window Configuration

As an administrator, you have the flexibility to Configure the Surrender window within Qapita. This guide will walk you through how to configure the Surrender window, allowing you to set up the Surrender window, Applicable grantees, Consent Configuration, Notification, and Settlement Price.
 

Steps to Configure Exercise Window:

1. Click Settings > Configurations in the menu on the left.
2. Under Equity Award - Other configurations, click Surrender Window Configuration. The Surrender Request Configuration is displayed.

Surrender window:

In the Surrender Window Section, you will get the option to open the Surrender Window.

Turning on this option, you will get the option to open it permanently or to open it for a Specific Duration.

Applicable grantees:

This configuration ensures flexibility and control by allowing organizations to define eligibility based on the grantee's status.

• All Grantees: Grants surrender access to every grantee in the system.
• Active Grantees: Restricts surrender access to currently active grantees only.
• Separated Grantees: Allows surrender access exclusively for grantees who have existed in the organization.
• Selected Grantees: Provides surrender access to the Specific group of grantees.

Consent Configuration:

The Consent Configuration section in the Surrender Request Configuration module allows administrators to manage the consent process for grantees during surrender requests. This feature ensures compliance and transparency by enabling organizations to define how consent is captured and communicated.

• Enable Surrender Form: Toggle to allow or restrict surrender form access for option holders
• Surrender Form Template: Dropdown to select a predefined template for the form
• Disclaimer Settings:

• Default Disclaimer: Use system-provided text
• Custom Disclaimer: Add organisation-specific terms and conditions.

Notification:

The Notification section in the Surrender Request Configuration module enables administrators to manage communication with grantees during the surrender process.

• Notify Option Holders: Yes / No toggle to enable or disable notifications.
• Additional Details: When enabled, an email is sent to grantees selected under Applicable Grantees.

Settlement Price:

The Settlement Price section in the Surrender Request Configuration module allows administrators to define the valuation method used to calculate the settlement price during the surrender process.

• Configure the valuation method for determining the settlement price during surrender:
  • Fair Market Value: Uses the current fair market value of the shares.
  • 409A Valuation: Applies the valuation as per Section 409A guidelines.
  • Last Round Price: Uses the price from the most recent funding round.